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HR Assessment Questions

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Client ID#
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Name
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Company Name
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Number of employees worldwide
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Email
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Company HQ Location (City/State)
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Number of employees in CA
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General Compliance

1. Are all Employment Posters prominently displayed and are they the latest revisions?
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2. Do Employee Files only contain job-related information?
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3. Are confidential documents kept in separate files, and are procedures in place to comply with State and Federal requirements for how long to maintain records?
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4. Are you confident that all employees are classified properly as Exempt or Non-Exempt (including the CA duties test), and have you analyzed pay levels in preparation for the pending salary threshold increases?
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5. Are you confident that all State and Federally-Mandated Leaves of Absence are being provided and properly administered to eligible employees?
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6. Do you use Independent Contractors (1099s) as part of your workforce?
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7. Do you have Government Contracts or Sub-Contracts of $50,000 or more?
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8. If you answered yes to the above, do you maintain an annually updated Affirmative Action Plan?
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Do you have any additional questions, comments, or concerns regarding General Compliance?
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Policies

1. Do you have an adequate, legally-reviewed At-Will Statement, and is it prominently included in your Handbook, Job Application, Offer Letters, etc.?
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2. Do you have an Employee Handbook that has been updated in the last two years?
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3. Have you confirmed if any of your worksites are impacted by recent or pending city or county changes to paid sick leave requirements?
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4. If you answered yes to the above, have you updated your policies?
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5. Does your handbook contain adequate Harassment Prevention language?
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6. (California Employers) Has the policy been updated to comply with the amended FEHA regulations effective 4/1/2016, and 2018 clarifications?
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7. What Acknowledgements are employees asked to sign in the handbook?
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8. Do you have a clearly articulated and compliant policy on Meal and Rest Periods, and is it always adhered to by all Non-Exempt employees?
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9. Do you have a written Injury and Illness Prevention Program (IIPP)?
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Do you have any additional questions, comments, or concerns regarding Policies?
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Hiring and Onboarding

1. Are Job Applications updated to be in compliance with all applicable Federal and State laws regarding prohibited questions, including salary history and arrests?
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2. Are Job Interview questions updated to ensure they relate directly to the applicant's ability to perform the job's essential functions, and do not discriminate based on any protected class?
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3. Are all required new hire documents being provided, including (for CA Non-Exempt new hires) written notice in compliance with California's Wage Theft Protection Act?
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Do you have any additional questions, comments, or concerns regarding Hiring and Onboarding?
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Training

1. Have all Leads, Supervisors, and Managers received AB1825-mandated Harassment Prevention Training in the past two years?
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2. Have you updated your Harassment Prevention Training program to conform to the amended FEHA requirements effective 4/1/2016 and additional 2018 clarifications?
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3. Have Leads, Supervisors, and Managers been trained on Leadership Skills and basic Supervisory Laws?
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4. Has the company ever tried to use training to improve Efficiency, Productivity, and Profitability?
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5. Are you conducting regular Safety Training, and does it include written testing?
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Do you have any additional questions, comments, or concerns regarding Training?
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Compensation and Benefits

1. Are any of your worksites impacted by recent or pending city or county changes to minimum wage rates?
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2. If you answered yes to the above, have you updated your compensation plan?
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3. Does the company have a formal, updated Compensation Plan and policy addressing all classifications and based on a statistical grade and range structure?
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4. Does your Compensation Plan account for upcoming minimum wage increases as well as compression issues at both the hourly wage level and the exempt level?
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5. Have you reviewed your compensation practices in light of Federal, State, and Local Fair Pay Initiatives?
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6. Do you review your Benefits Plans each year, including voluntary benefits?
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Do you have any additional questions, comments, or concerns regarding Compensation and Benefits?
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Critical Considerations

1. Does your company have clearly articulated Mission, Vision, and Values statements?
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2. Have you conducted an Employee Engagement or Opinion Survey in the last two years?
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3. Do you have written Job Descriptions that accurately reflect the actual duties and responsibilities of each position?
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4. Do you have a formal Performance Review Policy, and are all reviews current?
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5. Do you carefully review each Unemployment Claim received to determine an appropriate strategy for either accepting or contesting the claim?
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6. What is the most common reason employees give when they voluntarily leave the company?
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7. What is the most common reason for the company to decide to involuntarily terminate an employee?
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8. What is the most serious concern the company is dealing with relative to employment and employment practices?
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Do you have any additional questions, comments, or concerns regarding Critical Considerations?
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