EEOC Announces New Filing Deadline (August 23rd) for 2019/2020 EEO-1 Component 1 Reports
With all the fanfare typically associated with government agency announcements about reporting deadlines, the Equal Opportunity Commission (EEOC) let us know on June 28th (via a website posting) that the deadline to submit and certify the EEO-1 Component 1 Report is now Monday August 23, 2021. Organizations can file their information through the new EEO-1 Component 1 Online Filing System.
Both the (pandemic-delayed) 2019 and the 2020 EEO-1 reports will be due. All private employers with at least 100 employees are required to file the EEO-1 report annually with the EEOC. All federal government contractors with 50 or more employees and at least $50,000 in contracts are also required to file. This reporting is mandatory, pursuant to 42 U.S.C. § 2000e-8(c), 29 CFR 1602.7-.14, and 41 CFR 60-1.7(a).
In case the announcement itself was not exciting enough, be sure to check out the revised and expanded EEO-1 website, which now provides very useful insights for completing the reports. The site can be accessed at Home (eeocdata.org)
The EEOC collects workforce data from private employers with 100 or more employees and federal contractors with 50 or more employees. The annual EEO-1 reports include workforce head count data by establishment location, gender, and race/ethnicity.
As a reminder, companies need to file the EEO-1 reports for 2019 and 2020 if they were in business and met the filing requirements for each year. If your company wasn’t eligible to file a report in 2019 and/or 2020, you must certify it was ineligible for each particular year.
How to File Report
All companies (new and old filers) will need to create an account in the new EEO-1 Component 1 online filing system, which offers two methods for submitting the required data: Either file the requested data directly into the secure Web portal or upload data files.
Regardless of the method selected to provide the data, you’ll need to create a user account with your company ID and passcode. Previous filers will receive the access information via U.S. mail, while new filers will get it at the time of registration. To complete the report, you’ll also need:
- Your employer identification number (EIN), North American Industry Classification System (NAICS) code, and Data Universal Numbering System (DUNS) number;
- Addresses and the EINs for all establishment locations;
- Counts for all full- and part-time employees during the workforce snapshot pay period you selected; and
- Sex, race/ethnicity, and job categories of all employees.
For More Information
The EEO-1 website features several updated resources, including 21 FAQs and four fact sheets, providing pointers for preparing the file and getting started as well as the requirements for reporting company organizational changes. For example, the FAQs instruct you to include remote employees in the EEO-1 report for the establishment to which they report (rather than reporting their home addresses as company locations). Unfortunately, the EEOC continues to provide no guidance on how to report employees who identify as nonbinary.
If your company underwent an acquisition, merger, or spinoff between January 2019 and December 2020, you must report it to the EEO-1 Component 1 filer support team before proceeding with the filing. The organizational change also can be reported to the support team by using the filer support page.