Cal/OSHA 300A Posting Deadline
Reminder: Cal/OSHA 300A Posting Deadline is February 1st
Perhaps anticipating that this is something we are all 100% on top of, California employers were reminded in a DIR News Release issued on January 26th, that the posting deadline for the OSHA 300A is February 1st. Hopefully we all knew that, so the last minute reminder won’t come as a surprise!
Copies of OSHA forms and detailed reporting guidelines can be found here: Brief Guide to Recordkeeping Requirements (ca.gov). As a summary, the most critical forms are:
- The 300A – which is a summary of work-related injuries and illnesses and serves as the public summary form that draws from the 300 form entries (see third bullet). It does not list worker names, but tallies the number of cases and total DART days. Importantly, the 300A includes a signed affidavit from a company executive. The 300A for the previous calendar year must be posted visibly in the workplace from February 1 through April 30. The 300A is posted even when there are no recordable work-related injuries or illnesses.
- The 301 – which is the Injury and Illness Report, and is a confidential medical information form that is completed within seven calendar days of receiving information that a recordable work-related injury or illness has occurred. The 301 records the personal information of the injured worker, a listing of medical professionals who consulted, and incident details of the particular injury or illness. 301 records must be kept for a minimum of five years.
- The 300 – which is the log of work-related injuries and illnesses It is essentially a registry of all Injury and Illness Incident Reports (301 forms) filed throughout the calendar year. This form includes confidential information, including the worker’s identity, a description of the incident and the resulting injury or illness, and a place to indicate the DART days and classification of injury or illness type. The 300 form is completed even when there are no recordable work-related injuries or illnesses.
Of course, this year, the question on everyone’s mind is: what about COVID illnesses? The answer is that If a work-related COVID-19 case meets one of the OSHA criteria, then covered CA employers must record the case on their 300, 300A and 301 or equivalent forms.
For more information, please continue to our blog for the DIR Press Release.
Cal/OSHA Reminder to Employers: Post 2020 Annual Summary of
Work-Related Injuries and Illnesses on February 1
Oakland—Cal/OSHA is reminding employers in California to post their 2020 annual summary of work-related injuries and illnesses, including those related to COVID-19, in a visible and easily accessible area at each worksite. The Form 300A summary must be posted each year from February 1 through April 30.
Instructions and form templates are available for download from Cal/OSHA’s Record Keeping Overview. The overview gives instructions on completing both the log (Form 300) and annual summary (Form 300A) of work-related injuries and illnesses. The annual summary must be placed in a visible and easily accessible area at each worksite.
Employers that are required to record work-related fatalities, injuries and illnesses must record a work-related COVID-19 fatality or illness like any other occupational illness. To be recordable, an illness must be work-related and result in one of the following:
- Days away from work.
- Restricted work or transfer to another job.
- Medical treatment beyond first aid.
- Loss of consciousness.
- A significant injury or illness diagnosed by a physician or other licensed health care professional.
If a work-related COVID-19 case meets one of these criteria, then covered employers in California must record the case on their 300, 300A and 301 or equivalent forms.
Posting of the summary helps ensure workers are aware of work-related injuries and illnesses that occurred the previous year. Current and former employees and their representatives are entitled to a copy of the summary or the log upon request.
The 2020 definitions and requirements for recordable work-related fatalities, injuries and illnesses are outlined in the California Code of Regulations, Title 8, sections 14300 through 14300.48. Employers are required to complete and post the Form 300A even if no workplace injuries occurred.
Many employers in California must also comply with electronic submission of workplace injury and illness records requirements by March 2nd each year. Cal/OSHA has posted details on which employers are required to submit the electronic reports as well as other information online.